Transcription Software Suite
Whether your goal is to organize your in-house department, send staff
home, outsource or simply bring your department into HIPAA compliance,
MedEDocs is the perfect solution. Set up is easy, and there is little impact
on your dictators. With MedEDocs you choose how your transcription is done.
You can use the system to type in house. You can send part or all of your
staff home. You can outsource as little or much as you wish or any
MedEDocs System Components
The MedEDocs System is a suite of web enabled software applications used to
capture, transcribe, deliver and store your dictation. All of our software
has been thoroughly tested and is completely HIPAA compliant. Our powerful
management tools give you true real-time status of your transcription. Our
Report Viewer gives you a window into our system from your office. You can
prioritize jobs, print, email and even edit or electronically sign your
reports securely on-line. The MedEDocs Transcription System was designed
with HIPAA in mind. One of the goals of HIPAA is to make sure that each
encounter be individually identifiable and controlled. The MedEDocs system
makes that a reality. MedEDocs offers encrypted storage, secure logins,
access control, electronic signatures, powerful search and management
tools. Our client end applications are designed to work safely behind
Customer setup, dictators, templates,
preferences, employees, pricing, and automation
is performed with the MedEDocs System Manager
software. Workflow can be automated by account,
dictator, work type, transcriptionist or pool,
outsource, you name it! You’re in control.
Billing and document statistics is accomplished
with the MedEDocs Billing software. This
application simplifies the billing process and
payroll by utilizing the statistical information
and line counts generated by the MedEDocs
The MedEDocs Coordinator makes it possible for a
single individual to manage a transcription department or transcription
company with minimal phone, fax and personnel support.
Assign, re-assign, track and manage transcription jobs from a single
Jobs can be displayed, searched, or filtered by:
Medical Record Number
Date of Dictation
Upload Time (for those using handheld recorders)
Transcription Download Times
Transcription End Times
In addition to these powerful search and display capabilities the Coordinator has a single right-click menu that gives the user the ability to:
Assign jobs to an MT or QA editor
Assign for 2nd level QA
Change the priority of a dictation
Assign to outsource company
FAX (requires no phone or fax at users PC – Faxing is done from MedEDocs)
Print with Document Summary
E-mail as attachment
View/Listen to job regardless of status
View demographic and statistical properties without opening job.
MedEDocs transcription software was developed
with input from medical transcriptionist.
MedEDocs Transcription integrates Microsoft Word
as its word processor but does not change any of
the functionality or key assignments of Word.
AutoText, AutoCorrect, and Macros are fully
functional for maximum productivity.
MedEDocs Transcription also includes other
powerful productivity tools such as doctor’s
normals, referring physician lists (names and
addresses), patient report history, as well as
automated downloads, uploads, and file naming.
MedEDocs Transcription also includes an
automatic line count that eliminates log sheets.
MedEDocs offers several dictation capturing
methods. Toll free telephone dictation servers
are available 24/7. MedEDocs dictation servers
offer easy-to-use menus and editing features as
well as confirmation numbers on request. Digital
dictation devices are supported with our free
secure digital file transfer software, MedEDocs
VoiceLink. MedEDocs also supports legacy systems
and can interface directly with Dictaphone,
Lanier, DVI, TeleWave and other dictation
equipment. All dictation, regardless of
dictation source, is converted to MedEDocs
standard format and coupled with the appropriate
pre-formatted template for automated
Completed reports are immediately available for
viewing, editing, printing, or distribution by
fax or E-mail. Our standard distribution method
is the MedEDocs ReportViewer. The ReportViewer
has powerful search and display features as well
as the ability to view, edit, print, email or
fax. The MedEDocs ReportViewer offers on-line
editing and electronic signatures. The MedEDocs
system tracks document access for HIPAA
The ReportViewer gives the client a window into
the transcription process with real-time status
information for each dictation. The ReportViewer
allows the customer to prioritize jobs, check
status, and reprint jobs 24/7. The Viewer runs
safely behind your network firewall and/or on
Citrix servers, terminal servers or other
MedEDocs offers automated fax and email delivery
to referring physicians.
Browser-based web portals are available for
referring physician access as well as dictators,
administrators, and others.
In addition to our ReportViewer, MedEDocs offers
electronic delivery and Interfaces to many HIS
and EMR systems. Ask for details.
HIPAA rules demand that each encounter be
individually identifiable and access controlled.
MedEDocs was designed with HIPAA in mind.
Each dictated report is separated and
individually identified by job number, dictator,
dictation system ID, patient name, MRN
transcriptionist, editor, subcontractor (if
any), date and time.
Each dictation/document package (Job) contains a
tracking system. Throughout the
the tracking system is updated and synchronized
with the central database.
Job access, transfer, display and archival are
all controlled through NT Security, Advanced SQL
server security, and128 bit encryption. MedEDocs
is 100% HIPAA compliant.
Enrollment is free, quick and easy. MedEDocs is subscription based and
billed by use. Standard software (Admin, VoiceLink, Coordinator,
Transcription, ReportViewer) is included in the subscription. (Custom
Interfaces and delivery available at addition charge). Transcription
software requires a foot control (USB or 15-pin game port) and a
licensed copy of Microsoft Word.
·The MedEDocs Transcription Software supports the Infinity (IN-USB) USB
foot control and most game port foot controls. There are 5 different
game port foot control configuration settings to accommodate most game
port pedals (15 pin). If you do not have a pedal we recommend
our part number IN-USB2 for around $64.99. See our site for current
· MedEDocs Transcription, Coordinator, and ReportViewer all require a licensed copy of Microsoft Word on the host PC. The system will work with most versions from 2007 through 2013 with the following exceptions…
- Does not work with “Starter” edition. May not work with expired trial version
Does not work with starter, will not work with “Click to Run” versions. Click to run versions can be converted to regular version
Does not work with basic
Does not work with basic
Now Works With current Office 365 Subscriptions
*MedEDocs discontinued support for Windows XP and Word/Office 2003 as of April 14, 2014. Support for Windows Vista discontinued as of 04/12/2017.
·Olympus digital recorders are supported but not included in the
subscription. Recorders are available through MedEDocs and other
transcription company suppliers. The Olympus 3500 retails for